How to Choose Business Presentation Software that Works for you

IMG_0972Tired of software issues when performing daily tasks? it is extremely important to use effective and reliable tools that help you to stay on the spot. Following the tips below you will find the right business presentation software that meets your requirements.

In business world it is extremely important to use the most effective and reliable tools that help you to stay on the spot. Also it is vital to concentrate on your main goals to remain efficient and for better time management. That is why everyone who wants to be successful in business must find the right software to perform daily tasks more efficiently. They may include preparing and managing documents, managing databases, tracking operations or creating charts and business presentations to visualize data.

Business environment requires a lot of data and information representation in various forms, including slideshow presentations. In case of preparing slides for a business presentation most of us have to deal with two problems: On one hand we want a presentation to look attractive and professional, one the other hand we don’t have much time to spend on creating and populating the slides. This way you have to find business presentation software that works best for you personally and business needs. Here are some easy yet important tips on how to choose the right tool:

Set the criteria

First of all you want to know which software features are necessary for you. Usually it depends on your common business tasks related to data visualization and your skills in using graphic software. For someone the primary feature would be an intuitively easy workflow and user-friendly interface, while for others it is important to have variety of options and abilities to customize slides.


Installation process

There are two types of software: in some cases you need to install an offline version of presentation maker, the other ones work perfectly online right in your browser.

Both have their cons and pros, but you need to decide which one meets your requirements better. It is not quite convenient to reinstall software each time you change your computer. So, if you want to view and edit slides via different locations and devices, you would want to take advantage of online presentation software.

Safety

At some point any installed software can be damaged because of a system failure, and you may lose all your work. Online web applications usually store all the files on a remote server and cannot be ruined because of a personal computer issues. Also they often have redundant back-ups in place in case of server failures to recover your work. Although if your business presentation contains data which are private, ensure that the web application you choose has appropriate security options to protect confidential information.

Interface and user support

The best software is the one with intuitive control. As a user, you should spend no more than a few moments to figure out how to use basic tools. For advanced options you should be able to find clear instructions under Help/Support menu option. Do not choose a presentation maker if it seems like you need to spend hours learning how to use the application before actually creating any slideshow.

Ability to view and share

A business presentation is not just slides to show in a meeting room. You should take advantage of share capabilities of the application.  It might be required to send a slideshow via e-mail, messenger or embed it on a webpage or blog. If you are planning to share your slides with partners, investors, colleagues or clients you must think of proper software capabilities beforehand. Make sure that a presentation made with a particular tool can be viewed on any electronic device (PC, tablet or smartphone). Today only HTML5 presentation tools provide opportunity to create animated slideshows which can be played on any device without extra plugins and installation.

Try before you buy

It is always better to test software before paying for it. Most of presentation makers have a trial free version. As an example you can try Presenter by Easy WebContent. This easy to use web application allows anyone to create professional and engaging presentations. After registration every user of EWC Presenter gets access to thousands of assets with well-designed icons, images, backgrounds and textures, animation effects and slide templates. It is definitely worth to try free tools before making a purchase.

Featured graphics and effects

When trying a free version of software, also pay attention to the quality of pre-built design elements: icons, pictures, fonts, backdrops and animation effects. Unless you want to spend extra time creating your own animations, you should have a wide range of options to choose from. Having well-crafted and ready-to-use design elements will save your time for more important projects.


Operating speed

Slow software can drive everyone crazy. So, when testing another presentation maker imagine yourself failing to meet a deadline: in an hour you must be in meeting room with all the materials, already presenting your idea. That’s what happens quite often, so you obviously do not want to be late because of software related issues.

Options for both online and offline use

Great business presentation software should provide both online and offline ways to publish your work. Based on the fact that online file sharing is getting more popular, it should take only a few clicks to upload your business presentation online. Although in some situations it is necessary to have the presentation file itself, not just a link. So, a presentation software user still should have an opportunity to save results locally if they choose to.

View presentation examples created with different software

Your personal evaluation of the end product in most cases may determine the final choice. Nobody likes to use tools when the result is not as great as you imagined. Try to be impersonal though, because even with excellent software an awful presentation can be made (and vice versa).  Don’t be afraid to step away from the most commonly used Presentation software such as PowerPoint and Keynote.  There are a lot of great options available. Judge the software capabilities, not someone’s bad taste and choose one that works best for you.

cassie_roberson_bio_pictureCassie Roberson is a freelance writer specializing in Business, Marketing and Design. With her Business degree, she started working for a small web design company and got involved in numerous marketing projects. A few years later she decided to become a freelance writer and share valuable content based on personal experience.

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5 Comments

  1. A great and very detailed post Cassie. It is very educational with some very handy tips. I think most businesses are eager to adopt some kind of presentation software if they haven’t already. Would you say that PowerPoint has fallen behind now? I think presentation software can be very exciting and innovative and really showcase a business and its goals if it is utilised properly. The basis of choice should definitely be based upon a business’ sector, goals and size. There are many options out there now but it is differentiating between the professional and great ones from those that have not be developed properly.

  2. Business Software tools are exceptionally well-suited for powerful data and process mining. It analyzes, processes and renders vast amounts of data that cannot be managed with weaker programs. It integrates with data warehousing solutions, in-house databases, structured and unstructured data. It can manage so much data that allows easy access to valuable information that businesses might otherwise miss.
    roster software Australia recently posted..Improve your cleaning business by listeningMy Profile

    • Business Software tools are exceptionally well-suited for powerful data and process mining. It analyzes, processes and renders vast amounts of data that cannot be managed with weaker programs. It integrates with data warehousing solutions, in-house databases, structured and unstructured data. It can manage so much data that allows easy access to valuable information that businesses might otherwise miss.
      Australia rostering software recently posted..Software for better Workforce ManagementMy Profile

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